The #1 Revenue Killer in Equipment Rental

Stop Losing Deals to Scattered Inboxes and Missed Calls

Every unanswered inquiry is money walking out the door. xRentra captures every lead from email, phone, and walk-ins into one unified inbox, automatically matched to customers, with instant notifications so your team responds before competitors do.

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AI-Powered Automation

From Inquiry to Action. Instantly.

Your AI assistant reads customer emails, understands what they need, checks your live inventory, and responds with quotes or reservations — all while you focus on running your business.

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AI reads the email and understands customer intent (availability, quote, or booking)
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Checks your live availability and matches equipment from your catalog
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Drafts professional replies with pricing, or creates quotations automatically
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Creates reservations when customers are ready to book, or sends them instantly

See AI Pricing Learn More About AI

The Complete Rental Journey

From first inquiry to final invoice, every step connected in one seamless workflow.

Step 01

Capture Every Lead

All customer inquiries from email, phone, and walk-ins land in one unified inbox, automatically matched to customers with instant team notifications. Growth and above can use AI to draft replies and create quotes or reservations from email.

Step 02

Send Professional Quotes

Build branded quotations in seconds with real-time pricing. Send a shareable link that customers can accept on any device.

Step 03

Confirm Reservations

One-click conversion from quote to reservation. Equipment is blocked, calendar updates instantly, and confirmations are sent automatically.

Step 04

Plan Your Schedule

See all pickups, returns, and availability at a glance. Your whole team stays aligned with one shared calendar.

Step 05

Streamlined Check-Out

Digital check-out with equipment photos, condition notes, customer signatures, and automatic deposit collection.

Step 06

Inspected Check-In

Guided return inspection captures equipment condition. Flag damage, calculate charges, and update availability instantly.

Step 07

Invoice & Collect

Generate professional invoices with one click. Track payments, process deposit refunds, and maintain complete financial records.

Every step is tracked, documented, and connected, so nothing falls through the cracks.

Industry Solutions

Built for Every Rental Business

Whether you rent construction equipment or party supplies, xRentra adapts to your workflow. One platform, infinite rental possibilities.

Construction Equipment

Heavy machinery, tools & safety gear

Audio Visual

Sound systems, projectors & event tech

Party & Events

Tables, chairs, tents & celebration gear

Tool & Hardware

Power tools, hand tools & DIY equipment

Scaffolding & Access

Heights access & temporary structures

Camera & Production

Film & photography equipment

Medical Equipment

Healthcare & mobility equipment

Sports & Recreation

Outdoor & fitness equipment

Don't see your industry? We'd love to learn how xRentra can work for you.

Why Rental Businesses Love AI Automation

Your AI assistant works 24/7 so you can focus on growing your business, not just responding to emails.

Respond in Seconds, Not Hours

AI reads and replies to customer emails the moment they arrive. No more lost deals because you were on a job site.

Professional Replies Every Time

AI crafts clear, accurate responses based on your actual inventory and pricing. Consistent tone, zero typos.

Quotes Created Automatically

When customers request pricing, AI builds complete quotations with equipment, dates, and totals ready to send.

Reservations Without Lifting a Finger

AI can create confirmed reservations directly from email requests, blocking your calendar automatically.

Never Miss a Lead Again

AI works nights, weekends, and holidays. Your competitors sleep; your AI assistant doesn't.

You Stay in Control

Choose draft mode (AI suggests, you approve) or auto-send (AI handles it). Change settings anytime.

💡 AI email assistant is included on Growth, Professional, and Enterprise plans. Not available on Starter.

Why rental teams choose xRentra

Built for the full rental lifecycle, not a patchwork of spreadsheets.

Never lose track of a rental again

Quote → reserve → calendar → check-out → check-in → invoice & deposit, all in one admin portal.

Know your fleet status in real-time

See what's available, reserved, rented, in maintenance, lost, or retired at a glance.

Automate the deposit headache

Hold, refund, partially refund, or forfeit deposits automatically based on return charges.

Make decisions with real data

Dashboard KPIs, overdue tracking, and activity history give you operational clarity.

Bill your way, every time

Tax rates, number prefixes, rental terms, currency, and timezone per company.

Reports that accountants actually love

CSV and PDF exports for inventory, finance, damage, and maintenance.

Everything you need to operate

Inventory, customers, rentals, and finance in one modern SaaS.

Inventory

Equipment catalog, categories, QR codes, CSV import/export, and maintenance.

Rentals

Quotations with share links, reservations, availability checks, calendar, signed check-out, and inspected check-in.

Finance

Invoices with PDF download, security deposits, and payment status tracking.

Reports

Inventory, rentals, revenue, customers, deposits, damage, and maintenance reports.

Founding Customer Program

90 days free on any plan

A limited early-adopter program for rental businesses. Choose Starter, Growth, or Professional: 90 days free, no credit card required.

Limited companies
Founding access is limited. Claim a spot while they last.
3 months free
Full product on your selected plan limits, from inventory through invoice.
Priority support during beta
Direct help while we're shaping the product with early shops.
Early access to new features
See and use new capabilities before general availability.
Input on the roadmap
Tell us what rental ops need next. Founding customers help set priorities.
Exclusive founding pricing at launch
Preferred commercial terms when xRentra officially launches paid billing.

Founding spots are limited. Starter covers core rental ops; Growth and above add the unified CRM inbox and AI email assistant. Growth is recommended for most fleets.

Become a founding customer Compare plans

Simple pricing that scales with you

Unlimited equipment on every plan. Choose by team size and storage. Unified CRM inbox and AI email assistant on Growth and above. Start free for 90 days.

Founding Customer: 90 days free on every self-serve plan

Limited spots. Same benefits whether you pick Starter, Growth, or Professional. See program details