Showing 1 of 5: The #1 Revenue Killer in Equipment Rental
Stop Losing Deals to Scattered Inboxes and Missed Calls
Every unanswered inquiry is money walking out the door. xRentra captures every lead from email, phone, and walk-ins into one unified inbox, automatically matched to customers, with instant notifications so your team responds before competitors do.
No credit card required
The Complete Rental Journey
From first inquiry to final invoice, every step connected in one seamless workflow.
Capture Every Lead
All customer inquiries from email, phone, and walk-ins land in one unified inbox, automatically matched to customers with instant team notifications.
Send Professional Quotes
Build branded quotations in seconds with real-time pricing. Send a shareable link that customers can accept on any device.
Confirm Reservations
One-click conversion from quote to reservation. Equipment is blocked, calendar updates instantly, and confirmations are sent automatically.
Plan Your Schedule
See all pickups, returns, and availability at a glance. Your whole team stays aligned with one shared calendar.
Streamlined Check-Out
Digital check-out with equipment photos, condition notes, customer signatures, and automatic deposit collection.
Inspected Check-In
Guided return inspection captures equipment condition. Flag damage, calculate charges, and update availability instantly.
Invoice & Collect
Generate professional invoices with one click. Track payments, process deposit refunds, and maintain complete financial records.
Every step is tracked, documented, and connected, so nothing falls through the cracks.
Built for Every Rental Business
Whether you rent construction equipment or party supplies, xRentra adapts to your workflow. One platform, infinite rental possibilities.
Construction Equipment
Heavy machinery, tools & safety gear
Audio Visual
Sound systems, projectors & event tech
Party & Events
Tables, chairs, tents & celebration gear
Tool & Hardware
Power tools, hand tools & DIY equipment
Scaffolding & Access
Heights access & temporary structures
Camera & Production
Film & photography equipment
Medical Equipment
Healthcare & mobility equipment
Sports & Recreation
Outdoor & fitness equipment
Don't see your industry? We'd love to learn how xRentra can work for you.
Contact UsWhy rental teams choose xRentra
Built for the full rental lifecycle, not a patchwork of spreadsheets.
Never lose track of a rental again
Quote → reserve → calendar → check-out → check-in → invoice & deposit, all in one admin portal.
Know your fleet status in real-time
See what's available, reserved, rented, in maintenance, lost, or retired at a glance.
Automate the deposit headache
Hold, refund, partially refund, or forfeit deposits automatically based on return charges.
Make decisions with real data
Dashboard KPIs, overdue tracking, and activity history give you operational clarity.
Bill your way, every time
Tax rates, number prefixes, rental terms, currency, and timezone per company.
Reports that accountants actually love
CSV and PDF exports for inventory, finance, damage, and maintenance.
Everything you need to operate
Inventory, customers, rentals, and finance in one modern SaaS.
Inventory
Equipment catalog, categories, QR codes, CSV import/export, and maintenance.
Rentals
Quotations with share links, reservations, availability checks, calendar, signed check-out, and inspected check-in.
Finance
Invoices with PDF download, security deposits, and payment status tracking.
Reports
Inventory, rentals, revenue, customers, deposits, damage, and maintenance reports.
90 days free on any plan
A limited early-adopter program for rental businesses. Choose Starter, Growth, or Professional: 90 days free, no credit card required.
Limited companies
Founding access is limited. Claim a spot while they last.
3 months free
Full product on your selected plan limits, from inventory through invoice.
Priority support during beta
Direct help while we're shaping the product with early shops.
Early access to new features
See and use new capabilities before general availability.
Input on the roadmap
Tell us what rental ops need next. Founding customers help set priorities.
Exclusive founding pricing at launch
Preferred commercial terms when xRentra officially launches paid billing.
Founding spots are limited. Starter covers core rental ops; Growth and above add the unified CRM inbox. Growth is recommended for most fleets.
Simple pricing that scales with you
Unlimited equipment on every plan. Choose by team size and storage. Unified CRM inbox on Growth and above. Start free for 90 days.
Founding Customer: 90 days free on every self-serve plan
Limited spots. Same benefits whether you pick Starter, Growth, or Professional. See program details
Starter
Solo / small shop
$25/mo
Includes 90 days free · no card required
Unified CRM inbox not included
Upgrade to Growth or higher to unlock the unified inbox - every inquiry in one place, zero missed deals.
Compare plans with CRM- ✓Core rental workflow
- ✓Unlimited equipment items
- ✓2 team users
- ✓5 GB photo & document storage
Growth
Growing fleets
$59/mo
Includes 90 days free · no card required
Unified CRM inbox included
- ✓Unified CRM inbox included
- ✓Unlimited equipment items
- ✓5 team users
- ✓25 GB photo & document storage
Professional
Multi-user ops
$129/mo
Includes 90 days free · no card required
Unified CRM inbox included
- ✓Unified CRM inbox included
- ✓Unlimited equipment items
- ✓25 team users
- ✓100 GB photo & document storage
Your Competitors Are Quoting Faster
Start catching up with 90 days free, no credit card required. Join as a founding customer and modernize your rental operations.